QUALITY ASSURANCE MANUAL
What is this manual for?
This manual explains The WS TEAM BD LTD’s apparel QA processes,and the
standards that all our Suppliers will be tested to when producing apparel for us.
It is intended for use by all our apparel Suppliers, to familiarise themselves with
our expectations prior to tendering for work; and, subsequently, as a reference
guide to help Suppliers through the manufacturing phase.
Apart from this Quality Manual,for different buyer WS TEAM BD LTD. can request suppliers to follow additional Guideline.
QA Process Flow Chart
Apart from this Quality Manual,for different buyer WS TEAM BD LTD. can request suppliers to follow additional Guideline.
Handover to Factory by WS-TEAM Merchandiser,Technical Clarification given by
WS-TEAM QA
Proto Sample Submission
Checked by WS-TEAM QA
Lab Dips & Print Strike Off Submission
Checked by WS-TEAM QA Approved BY WS-TEAM
Merchandiser
Lab Test (If Required)
Pre Production Sample Submission
Checked by WS-TEAM QA
Trim Card Submission
Approved By WS-TEAM Merchandiser
Pre Production Meeting Along with Production Size Set Sample
Conduct By WS-TEAM QA along with
Merchandiser
Inline Inspection
Conduct by WS-TEAM QA
Final Inspection
Conduct by WS_TEAM QA/Buyer /3rd
Party
Shipment Release
Confirmed By WS-TEAM
Merchandiser
QA Process Descriptions
Specification
The garment specification provided by The WS TEAM BD LTD.
This document consists of a style sheet,size chart, sketch, and details of
fabrics, accessories,
stitching and construction
Proto Sample
This sample must match the specification for approval of fit and construction
and must be accompanied by the necessary paperwork.
The sample must be made in fabrics and accessories that are of the correct
weight, type, stretch factor, handle and finish as required by the specification. It
is not possible to assess the fit and construction of garments if the fabric and
accessories are not correct or as intended for bulk.
*The samples must be measured prior to submission and measurement noted
on the Size Specification Form.WS-TEAM QA Personel must be checked the
sample before despatching to Buyer.
*Samples that are found to have major fit and construction discrepancies or are
made using different fabric will not be audited by WS-TEAM QA.
*Supplier must ensure that garments are carefully checked prior to submission
and if discrepancies are found, the sample should be remade.
Lab Dips and Print Strike-offs
Lab dips are to be sent to the WS TEAM Merchandiser for approval.
Print strike-offs are approved by the WS-TEAM Merchandiser for colour and
design only. All quality aspects of print strike-offs must be approved by WS-
TEAM QA.
Lab Test
Third party lab tests may required on fabrics/Accessories/Finished Apparel.
Details of the test requirements can be send during the order confirmation.
Preproduction Sample
The purpose of this sample is to issue final approval before production. Any fit
or construction amendments requested in the Proto Sample must have been
made on this sample ready for approval.
*The samples must be measured prior to submission and measurement noted
on the Size Specification Form. WS-TEAM QA Personnel must be checked the
sample before despatching to Buyer.
*Pre-production samples must be made up in the actual bulk fabric,
with the actual bulk accessories, labels, swing tags, barcode stickers, etc.
*If fabric/Garment testing has been requested the lab test report must
accompany this sample. An email copy of the report is acceptable.
Trim Card
3set of Trim card need to be submit to WS-TEAM Merchandiser for Bulk
Production Release.
*Trim card must contain all Fabric/accessories/Packing & packaging materials.
Pre Production Meeting
For Each Order after approval of PP sample and Trim card Supplier need to
offer PP meeting before starting the Bulk,along with production size set.
Inline Inspection
During production stage Each order will be inspected by WS-TEAM BD LTD.
QA minimum 3times.
1st Inline Inspection after completing 10% to 20% Goods
2nd Inline Inspection after completing 40% to 50% Goods
3rd Inline Inspection after completing 70% to 80% Goods
(If Required WS-TEAM LTD have the right to inspect the goods more than
3times).
Final Inspection
All orders will be inspected by WS-TEAM LTD. QA to
AQL 2.5/4.0 standard before they are dispatched.
*3days before planned Final Inspection date should be informed to concern WS-
TEAM LTD Merchandiser & QA.
Defects are categorised as either Critical, Major, or Minor.A single Critical
defect will fail the order. The number of acceptable Major and Minor Defects
varies by sample size.
An inspection should only commence when all of the following conditions are
met:
1. An PP sample garment with all relevant attachments is available.
2. Order details are available
4. Fabric and accessories test reports have been submitted and approved (If
Any)
5. 100% of the Goods is completed and available(must include allstyles,sizes
and colours as specified on order).
*Whenever a lot failsSupplier must 100% inspect to eliminate all classification
of defects.
The lot should either be repaired or in the event this is not possible, the good
separated from the bad and the shortage quantity re-made.
Shipment Release
Supplier need to communicate with WS-TEAM Merchandiser after immediate
pass the Final Inspection for Ex Factory confirmation and WS Team need to
follow the same with ultimate Buyer for Shipment Released.
Document Required
- Style Sheet
- Purchase order
- Measurement Chart
- Fabric & Accessories Details Sheet
- Proto sample Checklist
- PP Sample Checklist
- PP Meeting Doc
- Trim Card
- Inline Inspection Report
- Final Inspection Report
- Packing List
Sample Required
- Proto Sample\
- SMS Sample with Orange WS Team Seal (If Any).
- PP Sample with Blue WS Team Seal.
- Shipping Sample With Red WS Team Seal.
